Facilities & Staff Support, Part-Time
Bloomington, IL Bloomington, IL Full-time Full-time 3 days ago 3 days ago 3 days ago Position Purpose:
The part time Facilities & Staff Support's primary responsibility is to ensure Gailey Eye Clinic staff and facilities have adequate support to work efficiently.
The part time hours are 20-30 hours a week.
Essential Functions and
Responsibilities:
Manage and respond to staff requests in the ticket system, as assigned.
Sort and deliver mail/packages around the clinic.
Process mail for postage.
Provide daily maintenance 'rounds' in Bloomington to ensure things are clean and in proper working order.
Fill janitorial supplies, water flowers, set up/take down seasonal d cor, replace lightbulbs, fill soda machine, run errands as needed.
Manage keys to facilities.
Collect, review, and approve invoices for all GEC clinics.
Review/place office supply orders for all GEC clinics.
Maintain and service 14 clinic owned vehicles.
Manage courier and packages to ensure prompt delivery based on staff and doctor's schedules.
Other administrative duties as assigned, such as print gift certificates, pick up/distribute GEC apparel quarterly, take pictures/video of GEC events, print/post closure signs on doors for holidays, etc.
This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, duties, skills, or working conditions associated with a particular job.
It is intended to be only a general description of the principal requirements common to positions of this type.
Employees in this job may perform other duties as assigned.
Minimum Job Requirements (Education, Experience, Skills):
High school degree or equivalent.
Previous experience as an administrative assistant preferred.
Outstanding communication and interpersonal abilities.
Excellent organizational skills and ability to prioritize workflow.
Ability to maintain confidentiality when dealing with sensitive information.
Strong time-management skills.
Proficient in Microsoft Office products.
Ability to work independently.
Physical Demands:
This position requires incumbent to sit at desk and/or stand for long hours during regularly scheduled work hours.
This job may include, but are not limited to sitting, reaching, stooping, crouching, kneeling, climbing, twisting, hearing and repetitive motions.
The ability to lift to 50 pounds.
Working Conditions and Environment:
Incumbent works in a temperature controlled medical office environment.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
The part time Facilities & Staff Support's primary responsibility is to ensure Gailey Eye Clinic staff and facilities have adequate support to work efficiently.
The part time hours are 20-30 hours a week.
Essential Functions and
Responsibilities:
Manage and respond to staff requests in the ticket system, as assigned.
Sort and deliver mail/packages around the clinic.
Process mail for postage.
Provide daily maintenance 'rounds' in Bloomington to ensure things are clean and in proper working order.
Fill janitorial supplies, water flowers, set up/take down seasonal d cor, replace lightbulbs, fill soda machine, run errands as needed.
Manage keys to facilities.
Collect, review, and approve invoices for all GEC clinics.
Review/place office supply orders for all GEC clinics.
Maintain and service 14 clinic owned vehicles.
Manage courier and packages to ensure prompt delivery based on staff and doctor's schedules.
Other administrative duties as assigned, such as print gift certificates, pick up/distribute GEC apparel quarterly, take pictures/video of GEC events, print/post closure signs on doors for holidays, etc.
This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, duties, skills, or working conditions associated with a particular job.
It is intended to be only a general description of the principal requirements common to positions of this type.
Employees in this job may perform other duties as assigned.
Minimum Job Requirements (Education, Experience, Skills):
High school degree or equivalent.
Previous experience as an administrative assistant preferred.
Outstanding communication and interpersonal abilities.
Excellent organizational skills and ability to prioritize workflow.
Ability to maintain confidentiality when dealing with sensitive information.
Strong time-management skills.
Proficient in Microsoft Office products.
Ability to work independently.
Physical Demands:
This position requires incumbent to sit at desk and/or stand for long hours during regularly scheduled work hours.
This job may include, but are not limited to sitting, reaching, stooping, crouching, kneeling, climbing, twisting, hearing and repetitive motions.
The ability to lift to 50 pounds.
Working Conditions and Environment:
Incumbent works in a temperature controlled medical office environment.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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